A hundred transmittals land at once
Somewhere in them is the letter with a five-day response deadline. The platform emailed you about it, along with everything else. The notification that mattered looked exactly like the ninety-nine that didn't.
AI project assistant · on WhatsApp
Ask it anything — status, history, who owes what, what's stuck. It answers like your best engineer: with insight, and with the evidence attached. And it watches everything that moves, so you hear about the letter that matters before anyone has to ask.
Connects to the platform your project already runs on. Nothing leaves your project.
Design manager · 09:41
what is the status of the facade submissions?
Aistma · 09:41
The part nobody budgets for
The common data environment does its part — everything is filed, revisioned, and auditable. These three things still happen every week.
Somewhere in them is the letter with a five-day response deadline. The platform emailed you about it, along with everything else. The notification that mattered looked exactly like the ninety-nine that didn't.
A count means opening the register, filtering, scrolling, and hoping the search caught the ones with a typo in the title. Twenty minutes later you have a number you would rather not be quoted on.
You are on site, in a meeting, or in a car. The document exists. The login does not fit the moment, and the question waits until it is no longer useful.
Onboarding
Aistma is a channel into the platform you already pay for. It reads through your own account, with permissions your team sets.
An API client on your own platform, scoped to the projects you choose. The credentials stay yours and can be revoked at any time. Aistma never asks anyone for a password.
No app to install, no account to create, no training session. They already know how to send a WhatsApp message. Access is granted per person, per project.
In plain language, in the words they actually use. Every answer carries the document number and, where the file can travel, the file.
Plain language, typos and all
Not commands, not a menu, no syntax to learn. Questions like these, typed the way a busy person types them on a phone.
The spelling matters: register titles contain typos too, so Aistma searches for what people meant, not only what they typed. Response times are from our own test project.
The part that surprises people
Lists are easy. What your best people add is the connection — who is sitting on what, which questions are really the same question, what is about to bite. Aistma adds it too, and only from what the record actually says.
"which RFIs are overdue?"
A real answer from our demonstration project, unedited. It connects what is in the record — it does not speculate, predict, or give contractual opinions.
For the people who run the job
Trouble hides in aggregates: rejections creeping up, overdue RFIs stacking against one party, response dates clustering into the same week. Aistma keeps those signals one question away — and behind every number, the trail to the root cause. Early response is a management act; Aistma's job is to make sure it can still be early.
"why are structural rejections up?"
The rejected documents, the reviewers' verbatim comments, and the pattern named — root cause on the screen, not in a meeting next week.
"who is sitting on our overdue RFIs?"
Three of four with one firm — chase together. The bottleneck identified in one message, while chasing it still changes the outcome.
"tell me before any response date passes"
Watches on respond-by dates put the warning in the responsible person's chat before the date passes — not in the monthly report after it did.
A dashboard waits for you to look. Aistma speaks up.
The half no chatbot has
Ask it to watch a document, a package, an inbox, or a person's name on the distribution — and it checks continuously, then messages you the moment something moves. With the file attached, not a link telling you to go and look.
It sweeps completely rather than sampling the newest page. A hundred transmittals landing at once cannot bury the one letter you were waiting for.
What it watches for
Before you ask
The arithmetic
Move the numbers to match your team. Conservative by default — it counts only time spent looking things up, not the cost of finding out late.
Start here
Long enough to cross a real submission cycle, short enough that nobody has to defend a big decision. If it has not earned its place by day 90, it stops and the pilot fee is all you spent.
We deploy it, we run it, we fix it. There is nothing for your IT department to host and nothing for your team to learn.
90-day pilot
$5,000 one project
Questions we are always asked
Aistma works with the cloud-based project management and collaboration platforms — the common data environments — that large construction projects already run on, through their documented APIs. Tell us what your project uses and we will confirm the fit on the call, on a live demonstration.
Aistma queries your platform through your own API credentials and passes the answer to the person who asked. Documents are fetched when someone asks for them and are not kept as a copy of your register. For a pilot we will put the arrangement in writing, including where anything is processed, before you sign.
Every answer carries the document number and the file, so it can be checked in seconds rather than taken on trust. Counts come from the register rather than from a guess, and where a list is cut short it says so and gives the true total. It reports and connects what the documents say; it does not give contractual opinions.
No. Access is granted per person and per project, and it is enforced before a query runs rather than left to the assistant's discretion. Someone with access to one project cannot ask about another, and anyone not on the list gets nothing.
An API client on your platform scoped to the pilot project, the phone numbers of the people who should have access, and about an hour of someone's time. We handle everything else, including the WhatsApp side.
It reads and answers questions written in either language, and the documents keep whatever language they were issued in. Tell us on the call which mix your team works in and we will show you that case specifically.
Next step
Twenty minutes, on a demonstration project. Bring the question you asked someone this week and watch it come back with the answer, the insight, and the document attached.
Or write to [email protected].